Administrative Specialist – Center for Student Success

Position Description: The Administrative Specialist is an integral part of the Center for Student Success team. They will assist in the general support and leadership of each floor within the Center for Student Success. 

 

There are two positions. One position will assist in the leadership of the first floor of the Fischli-Wills Center for Student Success, while another position will assist in the leadership of the second floor of the Center. Duties include providing administrative support while maintaining confidentially when working with sensitive information. A successful candidate will be a positive, solution-focused team member, who can work independently and be organized and detailed in their work. This position will be supervised by the Assistant Vice Presidents for Student Affairs (Student Life & Student Engagement) and serves as a member of the centralized administrative team. 

 

This is an on-campus position located on the Fort Hays State University campus in the beautiful new Fischli-Wills Center for Student Success. www.fhsu.edu/success We are an energetic staff of student and professional staff. You will be excited to walk through our doors every day. Great free parking and opportunity to engage with the Tiger community every day. 

 

Minimum Qualifications: High school diploma or GED equivalency and two years of office experience or two years of post-secondary education. (can’t change) 

 

Preferred Qualifications: 

·         Bachelor’s degree or higher 

·         Two plus years of office experience 

·         Highly proficient with Microsoft Office as evidenced by application materials 

·         Experience working in a university setting 

·         Excellent written and oral skills 

·         Outstanding customer service and interpersonal skills 

·         Supervisory experience 

·         Social Media administration 

·         Web page experience 
  

Appointment Date: The start date will be determined after acceptance of an offer and successful completion of a background check. 

 

Salary: $15.06 per hour 

 

Benefits: Competitive benefit package http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/  

 

Responsibilities: 

·         Responsible for supporting the Center for Student Success and being a leader in centralizing administrative duties and responsibilities throughout the building.   

·         Provide excellent customer service to students, faculty, staff, and external customers with questions related to student success.  

·         Prepares correspondence, agendas, and materials including administrative and reports for reproduction and distribution; maintains calendars, schedules, and takes minutes at meetings. Schedules follow-up and/or monthly meetings. 

·         Assist with training student and graduate student employees to be expert generalists in helping provide support, coaching, and assistance in helping others use the Center for Student Success.  

·         Responds to questions from other offices and the public.   

·         Responsible for monitoring deadlines associated with projects.  

·         Facilitates requests for data for the Center for Student Success departments.  

·         Responsible for submitting appropriate travel authorization and coordinating travel arrangements to attend meetings and conferences. 

·         Responsible for the reconciling of Business Procurement Card transactions in Workday. 

·         Responsible for completing purchases, according to established FHSU policies and procedures.  Completes orders, purchase requisitions, bills and related forms to make payment for goods and services received. 

·         Responsible for maintaining budgetary accounts. 

·         Manage human resource-related processes including hiring, payroll, and expense reimbursement. 

·         Supervise/coordinate the student employee schedules, daily activities, training, assign tasks and provide feedback as necessary.  

 

Application Process: To apply for this position, please visit https://fhsu.wd1.myworkdayjobs.com/CAREERS. Only electronic applications submitted through the webpage will be accepted. 

 

Required Application Documents: Applicants should submit a cover letter, resume, and names and contact information for three professional references. Applicant documents should be submitted in one PDF. 

 

If you have questions regarding the position, please contact: 

Amanda Russell  

785-628-4260 

[email protected]  

 

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status. 

 

Background Check: Final candidate will have consented to and successfully completed a criminal background check. 

 

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.