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Administrative Specialist, University Police

Apply for the position, Administrative Specialist, University Police , with Fort Hays State University today or contact Human Resource Office for more information. Posted Aug 2, 2021.


Position Description: The administrative specialist performs various administrative, business operations, budget, and customer service duties according to established policies and procedures. The role involves professional interaction with both internal and external clients. Duties include providing administrative support while maintaining strict confidentially when working with sensitive information. Must have outstanding customer service and problem-solving skills. A successful candidate must be a team player, have the ability to work independently, be highly detailed, and organized. The administrative specialist may supervise and provide training student employees. This is an on-campus position located on the Fort Hays State University campus in Hays, Kansas. 
  
Minimum Qualifications: High School diploma or GED equivalency and a minimum of two years of office experience or two years of post-secondary education. 
 
Preferred Qualifications
·         Bachelor’s Degree 
·         Experience working with law enforcement 
·         Highly proficient with Microsoft Office as evidenced by application materials 
·         Experience at an institution of higher education 
 
·         Supervisory experience 
·         Experience with office records management and organization of paper and electronic files 
 
Appointment Date:  Immediately after the offer, acceptance of the position, and completion of a criminal background check. 
 
Salary: $15.06 per hour 
 
Benefits: Competitive benefit package http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/ 
 
Responsibilities
·         Responsible for the customer service operations of the office, including walk-in visitors, phone and email communication, sometimes regarding confidential issues.  
·         Interview, select, coordinate, schedule and supervise student employees.  
·         Maintain the department budget by overseeing processes, accounts, ordering, and purchasing. 
·         Responsible for the purchase and sale of parking permits. 
·         Assist in the planning, coordination, and scheduling of meetings. 
·         Manage Parking Database T2 Systems. 
·         Responsible for taking minutes at committee meetings. 
·         Maintain department’s website and social media sites. 
·         Responsible for travel arrangements for department staff. 
·         Review invoices to make payments for goods and services through Workday or by P-Card. 
·         Maintain stock of supplies and forms and issue the supplies to staff members. 
·         Calculate receipts, prepare bank deposits and post invoices or vouchers.  
·         Other duties as assigned by the University Police Chief. 
 
Application Process:  To apply for this position, please visit https://fhsu.wd1.myworkdayjobs.com/CAREERS.  Only electronic applications submitted through the webpage will be accepted. 
 
Required Application Documents:  Applicants should submit a cover letter, resume, and names and contact information for three professional references. Applicant documents should be submitted in one PDF. 
 
If you have questions regarding the position, please contact: 
Name: Ed Howell 
Email: [email protected] 
Phone: (785) 628-5304 
 
Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status. 
 
Background Check: Final candidate will have consented to and successfully completed a criminal background check. 
 
Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you. 
 
Administrative Specialist, University Police
Full Time
Human Resource Office
Aug 2, 2021
Mar 10, 2023
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