Unified School District No. 489
Hays, Kansas
Business Office Assistant - Rockwell Administration Building
Job Description
Classification: 12 Month Classified Employee, 241 Work Days per year, 248 Paid Days per year
Compensation: Central Office Clerical - Level 2, $13.76/hour with full benefits.
Reports to: Accounting Coordinator
Job Summary: The Business Office Assistant will provide office and clerical support to assist with the efficient operations of the school district..
Qualifications / Requirements:
- Must have a high school diploma or equivalency.
- Three years related experience.
- Accounting Skills, 10-key by touch and good keyboard skills
- Proficient with Microsoft Office
- Maintain confidentiality, integrity, and honesty in all aspects of job performance.
- Must have the ability to communicate and work effectively and cooperatively with members of the school district and community.
Essential Job Functions:
- Route invoices from AP inbox to correct building / department
- Process utility bills & record usage
- Reconcile Rockwell credit cards.
- Enter purchase orders, as needed, to assist other departments.
- Make payments from petty cash fund when necessary.
- Keep petty cash spreadsheet for Rockwell.
- Manage elementary activity funds.
- Approve purchase orders.
- Invoicing
- Check runs.
- Code & receipt revenue
- Bank deposits
- Reconcile accounts monthly.
- Assist vendors who have questions about purchase orders, invoices, or statements
- Enter new vendors.
- Get necessary reports and information ready for auditors, answer questions for clarification.
- Prepare inter-school mail for delivery.
- Distribute postal mail and inter-school mail to staff
Marginal Job Functions:
- Provide friendly assistance to walk-in traffic in the main office when needed
- Assist with answering phones - representing USD 489 in a polite and friendly manner
- Tidy break room daily - order break room supplies as needed
- Keep supply room stocked - order when needed
Special Physical Requirements:
- Must be able to sit at a workstation most of an eight-hour day
- Must have manual dexterity required for consistent and accurate computer input
- Must be able to lift a minimum of 20 pounds and climb flights of stairs
- Must be capable of dealing with noise and constant interruptions
Position Contact:
Renae Booth
785-623-2400
Apply Online At:
https://www.applitrack.com/haysusd489/onlineapp/
