Senior Administrative Assistant – Department of Psychology

Position Description: This position is a permanent, full-time, benefits eligible position. This position works with university students, faculty, staff and provides support to the department staff. A successful candidate must be able to communicate professionally; possess excellent problem-solving and time management skills; be detail orientated; and have the ability to determine priorities and meet deadlines. Positions at this level are expected to demonstrate professionalism and maintain security and confidentiality of office documents, records and information. Responsible for establishing and maintaining high-quality customer service using professionalism, approachability, and sound judgement. This position will perform a wide variety of administrative support duties.  

 

Minimum Qualifications: High School diploma or GED equivalency and one year of office experience or one year of post-secondary education. 

Preferred Qualifications: 

·         Bachelor's degree 

·         Experience at an institution of higher education 

·         Highly proficient with Microsoft Office as evidenced by application materials 

·         Experience providing exceptional customer service 

·         Excellent written communication skills 

·         Supervisory experience 

 

Appointment Date:  March 2021 

 

Application Deadline: Review of applications will begin immediately and continue until the position is filled. 

 

Salary: $13.98 per hour 

 

Benefits: Competitive benefit package http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/ 

 

Responsibilities: 

·         Oversee customer service operations, including walk-in, phone, and email communication. 

·         Assist with scheduling departmental visits for incoming students. 

·         Organize and maintain digital and paper files and records, with primary responsibility for maintaining the security and confidentiality of all departmental files. 

·         Provide administrative support by composing office correspondence and reports as well as proof and edit documents as needed. 

·         Maintain the department’s budget by overseeing accounts, ordering, and purchasing. 

·         Arrange and coordinate travel and travel reimbursement for staff.   

·         Prepare materials and participate in department meetings. 

·         Assist with hiring, supervising and providing on-going training for student employees. 

·         Perform other office management functions as needed or assigned by the Department Chair. 

 

Application Process:  To apply for this position, please visit https://fhsu.wd1.myworkdayjobs.com/CAREERS.  Only electronic applications submitted through the webpage will be accepted. 

Required Application Documents:  Applicants should submit a cover letter, resume, and names and contact information for three professional references. Applicant documents should be submitted in one PDF. 

 

If you have questions regarding the position, please contact: 

Name:  Dr. Dharma Jairam 

Email:  [email protected]  

 

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status. 

 

Background Check: Final candidate will have consented to and successfully completed a criminal background check. 

 

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.