The Graduate School at Fort Hays State University is looking for a Degree Analyst who will be a key member of the Graduate School team at FHSU. This role ensures the accuracy, integrity, and compliance of graduate student records, provides essential support for degree completion processes, and serves as a resource for students, faculty, and staff regarding graduate programs. The ideal candidate will have excellent oral and written communication skills with strong attention to detail. In addition, the ideal candidate should have the ability to work with a diverse clientele, to establish and maintain effective working relationships, and to handle the demands of multiple deadlines and interruptions. Candidate should also have a strong ability to collaborate and work with a team, as well as demonstrated success working independently.
Minimum Qualifications:
- Two-year college or technical degree in a relevant field, or equivalent years of relevant work experience.
Preferred Qualifications:
- Bachelor’s degree or 4 years’ experience in lieu of degree from an accredited institution.
- Experience handling confidential information.
- Experience in customer service.
Other Requirements:
- Applicants must be currently authorized to work in the United States at the time of employment.
- Applicants must be able to travel within and outside the state of Kansas.
- This is an on-site role at the Fort Hays State University’s main campus.
Key Responsibilities
- Effectively communicate The Graduate School policies and procedures to students, advisors, and department chairs, ensuring consistent and clear guidance.
- Provide graduate students with current program information, advising them on file status, The Graduate School deadlines, and time limits for completing their degree.
- Monitor students’ progress toward degree completion by reviewing program requirements and comparing them to academic history.
- Evaluate and transfer approved graduate coursework from other institutions to Fort Hays State University.
- Communicate with academic advisors, program coordinators, department chairs, and/or students regarding students’ progress toward their degrees.
- Process degrees upon the completion of all requirements, prepare diploma orders each semester, and manage the mailing of diplomas to graduates.
- Guide graduate students on the processes regarding completion of theses and field studies in accordance with The Graduate School standards.
- Review and approve the format of submitted theses and field studies and provide instructions for uploading final versions to the FHSU Forsyth Library repository.
- Assist in The Graduate School’s role in the Commencement Ceremony, including preparing and editing the graduate section of the commencement program each fall and spring semester completing these tasks independently while providing periodic updates to The Graduate School Director.
- Maintain the accuracy, security, and confidentiality of all Graduate School records and files in compliance with university policies and regulations.
- Utilize Workday and other technical systems to run reports and analyze data.
- Proactively address problem enrollments by contacting advisors, departments, and students to resolve discrepancies.
- Collaborate with staff, executive leadership, student employees, and other stakeholders to support the strategic initiatives of The Graduate School.
- Perform other duties as assigned to meet the evolving needs of The Graduate School.
- Ability to work with a diverse clientele, to establish and maintain effective working relationships, and to handle the demands of multiple deadlines and interruptions.
Salary: $16.63 an hour
Benefits: To review our competitive benefit package, please visit
FHSU Benefits.
Application Deadline: Review of applications will begin August 4, 2025, and continue until the position is filled.
Application Process: To apply for this position, please visit
FHSU Careers.
Only electronic applications submitted through the webpage will be accepted.
Required Application Documents: Applicants must submit a resume.
Applicant documents should be submitted in one PDF.
If you have questions regarding the position, please contact:
Dr. Keith Bremer
785 628 4321
Community of Hays
FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.
Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or
www.kpers.org for further information on how this might affect you.
