The Human Resource Office provides customer service and support to all Fort Hays State University employees, and we are seeking a dynamic and organized Academic Program Specialist to join our team. The ideal candidate will possess excellent presentation and public speaking skills, along with strong organizational skills and attention to detail. In addition, the ideal candidate should be capable of working collaboratively within a team and demonstrate the ability to multitask and effectively prioritize multiple responsibilities.
Minimum Qualifications:
This position requires a High School Diploma or equivalent, with two to three years of experience in an office or administrative setting.
Preferred Qualifications:
- Bachelor’s degree in human resource management or a related field or four years of experience in lieu of degree.
- Workday experience.
- Highly proficient with Microsoft Office applications (Outlook, Word, Excel, Teams).
- Experience in a college or university setting.
- Previous experience in Human Resources of related area.
Responsibilities:
- Coordination and collaboration:
- Work in partnership with the Provost Office to initiate academic promotions in Workday.
- Work in partnership with the President's office to prepare specialized employee agreements.
- Oversee and lead onboarding process for all new full-time employees.
- Assist all employees with general questions.
- Data Management:
- Prepare appointment forms for new and returning employees and employees with job or compensation changes.
- Oversee and assign Academic Appointments, track type, and rank to employees.
- Responsible for the management and data entry of all employee transcripts.
- Maintain records and filing systems and utilize word processing, database, and spreadsheet skills
- Other:
- Affirmative Action Plan – Gather all necessary date for Berkshire to prepare the AAP report and serve as the primary contact for any questions regarding the Affirmative Action Plan.
- Oversee Affordable Health Care Act Eligibility report.
- Oversee updates for the University Catalog.
- Additional duties, as assigned.
Key Competencies:
- Planning and organizing
- Ability to work well in a diverse environment in addition to excellent organizational and human relations/ customer service skills.
- Ability to maintain confidentiality.
- Demonstrated issue management/problem solving skills.
- Ability to work autonomously and collaboratively within teams.
- Strong accuracy skills and personal accountability.
- Strong written and oral communication, presentation and facilitation skills are essential.
- Provide input and feedback that enhances the delivery of existing programs.
- Aptitude or critical thinking, problem solving and decision making.
Salary: $16.23 / hour
Benefits:
- To review our competitive benefit package, please visit FHSU Benefits.
- Opportunities for professional development and continuing education.
- Collaborative and supportive work environment.
Priority Deadline: Screening of applications will begin September 16, 2025 and continue until the position is filled.
Application Process: To apply for this position, please visit
FHSU Careers. Only electronic applications submitted through the webpage will be accepted.
Required Application Documents: Applicants must submit a resume.
Applicant documents should be submitted in one PDF.
If you have questions regarding the position, please contact:
Russell Irby
785-628-5326
Community of Hays
FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.
Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.
