Position Description: The position involves specialized and diverse administrative responsibilities and provides assistance to the Dean of the College of Health and Behavioral Sciences. Duties include management of the office, administration of college related communications, record management, and acting as a liaison and assisting with public relations and special projects. A successful candidate must have the ability to work independently, possess excellent interpersonal skills, and be highly detailed and organized. A position at this level is expected to demonstrate a high level of professionalism and maintain security and confidentiality of office documents, records, and information.
Minimum Qualifications: High School diploma or GED equivalency and two years of office experience or two years of post-secondary education.
Preferred Qualifications:
· Bachelor’s degree
· Experience working in a university setting
· Outstanding written communication skills
· Experience working with social media and webpage management
· Two or more years of professional experience in an office setting
· Experience with scheduling and meeting management
· Highly proficient with Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
· Budget management experience
Appointment Date: The start date will be determined after acceptance of an offer and successful completion of a background check.
Application Deadline: Review of applications will begin immediately and continue until the position is filled.
Salary: $15.06 per hour, plus benefits
Responsibilities:
· Coordinate communication between the Dean’s Office and the academic departments within the college.
· Maintain organized system of data and records to be easily shared with the dean and/or others.
· Plan, coordinate, and arrange meetings with multiple agencies or individuals.
· Assist department chairs and administrative assistants on a daily basis.
· Prepare personnel transactions and maintain records of personnel actions.
· Compose and prepare correspondence of a sensitive, confidential nature.
· Collect and analyze data to support college level decision making processes.
· Design and assist with newsletters, publications, and reports for distribution to public officials and/or general public.
· Prepare presentation materials, including graphic and design elements.
· Coordinate special events which includes securing appropriate facilities, resources, and materials.
· Maintain department budget by overseeing accounts and purchasing for the office.
· Plan travel arrangements and prepare travel reimbursements.
· Responsible for day-to-day written, electronic, and verbal communication for the Dean’s Office.
Required Application Documents: Applicants should submit a cover letter, resume, and names and contact information for three professional references. Applicant documents should be submitted in one PDF.
If you have questions regarding the position, please contact:
Name: Jeff Briggs, Dean, College of Health and Behavioral Sciences
Phone: 785-628-4200
About the College:
The College of Health and Behavioral Sciences is home to challenging and exciting degree programs in the fields of
allied health,
communication sciences and disorders,
health and human performance,
nursing,
psychology and
social work. With 80 full-time faculty and 20 staff serving nearly 2700 undergraduate and graduate students, the departments offer programs that prepare students for careers in some of the fastest-growing occupations in the United States. Outstanding facilities, comprehensive and demanding curricula, and a reputation for innovation and excellence in teaching provide a framework for graduates to excel in their chosen field. In addition to discipline specific coursework, students have numerous opportunities to gain experience and knowledge through research projects, field trips, service-learning activities, teaching apprenticeships, internships, and student exchange. Students develop skills and competencies that prepare them to be practitioners, scientists, health care providers, educators, managers, and policy makers destined for key roles in the health and behavioral sciences.
About Fort Hays State University:
Founded in 1902, FHSU is a leading, forward-thinking university of the Midwest, with student enrollment of more than 15,500 (including 4,500+ on the Hays campus, a unique China partnership program with enrollment of 4,000 students, and Virtual College enrollment at over 7,000). Over 400 faculty and more than 500 professional and staff support and guide degree and certificate programs for the associate’s, bachelor's, and master's programs, and for the Doctorate of Nursing Practice, representing 31 departments within these academic divisions:
· College of Arts, Humanities and Social Sciences
· W.R. and Yvonne Robbins College of Business and Entrepreneurship
· College of Education
· College of Health and Behavioral Sciences
· Peter Werth College of Science, Technology, and Mathematics
· Graduate School
Fort Hays State University provides exceptional opportunities for students from Kansas, the region, and the world, and the University attracts goal-oriented students who want premier learning experiences both inside and outside the classroom combined with one-to-one attention and support. FHSU students graduate with the knowledge, professional skills, and confidence to have a competitive edge in their chosen careers. Upon graduation, 95% of FHSU students find a job or placement in graduate school.
About Hays, Kansas:
Candidates will discover a locale where professional satisfaction and career achievement are paired with an optimal quality of life. Fort Hays State University is located in Hays, Kansas, a vibrant, growing community of over 20,000 that takes great pride in the University's presence. Hays is a celebration of historic and contemporary contrasts, evidenced in its frontier roots highlighted throughout the city and local museums and in its redeveloped downtown area where residents enjoy one-of-a-kind restaurants, unique shopping, and a vibrant arts scene. This community’s commitment to the future inspires Hays businesses to reinvest locally.
A welcoming and family-centered community, Hays offers premier healthcare services, a growing high-tech and retail business community, and excellent Pre-K and K–12 schools in both the private and public sectors. The City of Hays has long been known as a safe community, and the FHSU campus is recognized by the National Council for Home Safety and Security in 2018 as one of the Top 100 Safest College Campuses in America. For entertainment, recreation, education, employment, or simply for a comfortable place to live, residents of all ages will find in Hays the elements that contribute to a safe, enjoyable, and fulfilling lifestyle.
Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
