A Senior Administrative Assistant performs various administrative duties according to established procedures and policies. This part-time (20 hrs per week) on-campus position will support the Teaching Innovation and Learning Technologies (TILT) staff and Assistant Provost. This position also interacts professionally with students, faculty, staff, and other campus offices. The Sr. Administrator Assistant works collaboratively with department staff to manage office duties.
Minimum Qualifications:
- High school diploma or GED equivalency
- One year of office experience or one year of post-secondary education.
Preferred Qualifications:
- Associate’s degree or higher in related field
- Two or more years of office management experience
- Proficiency in Microsoft 365 as evidenced by application materials
- Strong organizational skills
- Ability to work independently
- Attention to detail
- Experience at an institution of higher education
- Ability to effectively communicate in oral and written form
- Maintain department’s website, blog and social media sites.
Appointment Date: June 2024
Application Deadline: Screening of complete applications will begin May 12, 2024 and will continue until the position is filled.
Salary: $15.03 per hour
Responsibilities:
- Administer Workday processes for staff and student employees.
- Manage human resource-related processes including hiring, payroll, and expense reimbursement.
- Manage KACE platform, including tracking progress on existing course developments, adding new courses as needed, and managing KACE New Adjunct Orientation Process.
- Assist in the planning, coordination, and scheduling of meetings for the assistant provost/chair and oversees the scheduling of the department conference/training rooms. Take meeting minutes and manage follow up reminders/schedules related to meeting action items.
- Organize and maintain digital and paper files and records, while maintaining the security and confidentiality of all documents.
- Coordinate and arrange travel and travel reimbursement for TILT staff using Workday.
- Maintain the department budget by overseeing processes, accounts, ordering, and purchasing.
- Maintain inventory and order office supplies and serve as point of contact for service and maintenance requests.
- Booking rooms and managing catering for all TILT events.
- Other duties as assigned by the assistant provost.
Location: FHSU Campus.
Required Application Documents: Applicants should submit a cover letter, resume, and contact information for three professional references in one single PDF.
If you have questions regarding the position, please contact Andrew Feldstein.
Name: Andrew Feldstein
Phone: (785) 628-4788
Community of Hays
FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.
Notice of Non-discrimination: Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or
www.kpers.org for further information on how this might affect you.
