Bookkeeper / Office Assistant

 

Roto-Rooter of Hays, KS, is seeking a reliable, highly organized Bookkeeper/Office Manager to coordinate daily office operations, manage bookkeeping, and support our team. This role ensures a smooth, efficient, and professional work environment by overseeing office procedures, invoicing, accounts payable, and general administrative duties. 

Responsibilities 

·         Serve as the primary point of contact for office management duties, including billing, mail, supplies, errands, and equipment registration 

·         Answer incoming calls and schedule appointments 

·         Organize, order, and maintain office supplies and equipment 

·         Maintain office correspondence and communication with employees 

·         Update and maintain office policies and procedures 

·         Oversee general office operations and workflow 

·         Complete weekly payroll 

·         Manage AR/AP and ensure all invoices are issued and paid on time 

·         Track jobs and maintain accurate records 

·         Ensure timely and accurate financial reporting 

·         Provide support to visitors, vendors, and staff 

·         Assist with onboarding new employees 

·         Address employee questions regarding office supplies, hardware, or travel arrangements 

Required Skills & Qualifications 

·         Proven experience as a Bookkeeper and/or Administrative Assistant 

·         Strong understanding of office administrator responsibilities, systems, and procedures 

·         Proficiency in MS Office (Excel and Outlook) 

·         Proficiency with QuickBooks or similar software 

·         Hands-on experience with office equipment 

·         Familiarity with email scheduling tools 

·         Excellent time management and multitasking abilities 

·         Strong attention to detail and problem‑solving skills 

·         Excellent written and verbal communication skills 

·         Strong organizational skills 

·         High School diploma required; additional administrative or bookkeeping education is a plus 

Schedule 

 Monday through Friday, 8:00 am – 5:00 pm 

 Wednesdays off 

Benefits 

·         Health insurance 

·         Dental insurance 

·         Paid time off 

Note: A waiting period may apply for some benefits. 

Extra Info 

We’re a Fair Chance Employer — applicants with a criminal record are encouraged to apply. 

 

Please email your resume online to billing@shuberthvac.com or drop it off in person. You may also apply online at https://shuberthvac.com/careers/ 

Address: 2115 E 7th St, in Hays 

We are located one block south and half a block east of Old 40 and Canterbury.