Office Assistant - WaKeeney Office

 

FLSA Status:  Nonexempt

Located in our WaKeeney office.  The individual in this position performs a variety of administrative functions to support the daily business activities of the firm such as filing, maintaining records, scheduling appointments, and answering the telephone.  He/she follows organization and department procedures to complete tasks in a timely manner. A certain degree of creativity and latitude is required.  Experience with QuickBooks and Microsoft Office is a plus.

 

·         Answers telephone and transmits telephone messages accurately and promptly

·         Greets clients and visitors as soon as they arrive in the office in a prompt, professional and friendly manner

·         Prepares various documents as requested accurately and timely using word processing and spreadsheet programs

·         Manages outgoing mail and distributes incoming mail

·         Organizes and coordinates clients’ data, producing a quality and professional final product  

·         Typing, proofing and copying payroll taxes and other forms

·         Keeps conference room, reception area, work area and kitchen neat and orderly

·         Schedules and coordinates meetings

·         Maintains the tracking system for tax returns

·         Coordinates direct mail projects 

·         May coordinate purchasing or deliveries of services or items with outside vendors

·         May coordinate events for the office

·         May coordinate client events and/or community relations activities (in cooperation with Marketing staff)

·         May coordinate various projects and special roles/responsibilities for the firm or office

·         Performs other duties as assigned

 

·         Ability to maintain confidentiality of firm and client information

·         Effectively communicate through oral and written means

·         Client service oriented

·         Ability to perform several tasks concurrently with ease and professionalism 

·         Excellent organizational skills and attention to detail

·         Ability to operate a multi-line telephone system

·         Pleasant telephone voice

·         Ability to use office equipment including a computer, copier, printer and fax machine

·         Ability to work well with others

 

Adams, Brown, Beran, & Ball, Chtd. promotes a flexible work environment with a deep commitment to technology and modern work arrangements. Our offices are open from 8:00 a.m. – 5:00 p.m. Monday through Friday through tax season and close at noon on Fridays outside of tax season. We are closed on major holidays, offer substantial paid-time-off, a comprehensive benefit package, competitive pay structure, and a culture of growth, clarity, and respect.