Administrative Specialist, Werth College of Science, Technology, and Mathematics

Apply for the position, Administrative Specialist, Werth College of Science, Technology, and Mathematics, with Fort Hays State University today or contact Human Resource Office for more information. Posted Mar 14, 2023.

Work involves specialized and/or diverse administrative responsibilities and support to the dean of the Werth College of Science, Technology, and Mathematics. Duties include management of the office, administration of college-related communications, record management, and acting as a liaison and assisting with public relations and special projects. A successful candidate must have the ability to work independently, possess excellent interpersonal skills, and be highly detailed and organized. Positions at this level are expected to demonstrate a high level of professionalism and maintain security and confidentiality of office documents, records, and information.

FHSU and the Werth College are committed to building an inclusive and representative environment for our students and state. We encourage members of underrepresented groups to apply.

Priority Deadline: March 27, 2023. Review of applicants will begin following the priority deadline and continue until position is filled.

Salary:  $15.06 per hour, plus benefits

Benefits: Competitive benefit package

Minimum Requirements: High-school diploma or GED equivalency and two years of office experience or two years of post-secondary education.

Preferred Qualifications:
Bachelor’s degree;
Evidence of effective management of social media and webpages;
Proficiency with Microsoft Excel and other Microsoft Office Suite programs (Outlook, Word, PowerPoint).

Responsibilities may include: 
  • Coordinate communication between the Dean's Office and the academic departments within the college;
  • Maintain organized system of data and records to be easily shared with the dean and/or others;
  • Plan, coordinate, and arrange meetings with multiple agencies or individuals;
  • Assist department chairs and administrative assistants on a daily basis;
  • Participate in interviewing, selecting, and coordinating employees;
  • Maintain department budget by overseeing accounts and purchasing for the office.
  • Plan travel arrangements and prepare travel reimbursements;
  • Coordinate maintenance of office equipment;
  • Oversee the stock of office supplies, equipment and forms;
  • Perform basic bookkeeping duties as preparing billings and vouchers, classifying and recording transactions, identifying and resolving discrepancies, reconciling numbers, and preparing transaction reports;
  • Prepare personnel transactions and maintain records of personnel actions;
  • Coordinate projects and special events, including securing facilities, inviting participants, and securing materials;
  • Compose and prepare correspondence of a sensitive, confidential nature;
  • Collect and analyze data to support college level decision making processes.
  • Design and assist with newsletters, publications, and reports for distribution to public officials and/or general public.

Application Process: Submit a letter of application, resume, and contact information for three professional references.
If you have questions regarding the position, please contact:
Dr. Grady Dixon, Dean, Werth College of Science, Technology, and Mathematics

About the College: The Werth College of Science, Technology, and Mathematics (WCOSTM) was formed in 2015 by aggregating the departments of Agriculture, Applied Technology, Biology, Chemistry, Computer Science, Geosciences, Mathematics, and Physics, as well as the Sternberg Museum of Natural History and the Kansas Wetlands Education Center. The academic units consist of approximately 75 full-time faculty, 1400 undergraduate majors, and 50 graduate students. Undergraduate students participate in technical, classroom, field, and lab experiences that many universities would reserve for graduate students. The wide range of academic programs are innovative, and college faculty embrace a one-on-one teaching and mentoring philosophy, while providing robust scholarship opportunities for our students.

Community of Hays
FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination: Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or for further information on how this might affect you. 
Administrative Specialist, Werth College of Science, Technology, and Mathematics
Full Time
Human Resource Office
Mar 14, 2023
Mar 29, 2023
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