Position Description:
Position involves administrative and general office support duties along with some specialized tasks, including assistance to the departmental chair and faculty. Duties will include communication, accounting and bookkeeping, assistance with personnel and programming processes, data management, and public relations assignments. Will utilize standard office tools and technology, and supervise and provide leadership to student employees. A successful candidate needs to be able to manage tasks simultaneously, work independently and in a team-environment, possess strong communication skills, be willing to learn or have experience in computer platforms such as Workday, be well organized, and detailed oriented.
Minimum Qualifications: High School diploma or GED equivalency and one year of office experience or one year of post-secondary education required.
Preferred Qualifications:
· Associate’s degree or higher
· More than one year of office experience
· Highly proficient with Microsoft Office suite (especially Outlook, Word, Excel)
· Proficient in QuickBooks
· Proficient in Workday
· Experience in supervision
· Excellent customer service skills
· Superior written communication skills
Appointment Date: June 2022
Application Priority Deadline: May 20, 2022. Review of applications will begin immediately and continue until the position is filled.
Hourly Rate: $13.98, plus benefits
Responsibilities:
· In a dynamic and professional environment, communicate with students, faculty, staff, and administrators on a daily basis, sometimes regarding confidential issues. The individual hired must be able to communicate with individuals of various backgrounds, nationalities, and temperaments on a daily basis. The individual hired must screen and transfer calls and visitors as necessary and direct inquiries to appropriate individuals and offices.
· Maintains all budgetary accounts. Prepares payment vouchers, travel authorizations, travel payment vouchers, and purchase requisitions.
· Makes travel arrangements and submits reimbursements for the department chair, faculty and staff.
· Assists chair with correspondence, spreadsheets, and documents.
· Assists chair with scheduling meetings, classes, activities, facilities, and classrooms
· Maintains inventory and orders office supplies and equipment as needed. Coordinates the maintenance of office equipment. Orders supplies and equipment as necessary.
· Interviews, selects, coordinates, schedules, supervises trains and evaluates student employees. Assigns daily tasks to student employees.
· Organizes and maintains digital and paper files and records, with primary responsibility for maintaining the security and confidentiality of all departmental files.
· Other duties as assigned by the department chair.
Required Application Documents: Applicants should submit a cover letter, resume, and names and contact information for three professional references. Applicant documents should be submitted in one PDF.
If you have questions regarding the position, please contact:
Name: Dr. Steve Sedbrook, HHP Chair
Notice of Non-discrimination: Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.
