The Senior Administrative Assistant provides administrative and general office support duties for the department chair and faculty in the Department of Applied Business Studies. Duties will include office management and communication, bookkeeping, and some marketing/social media. This position does supervise a student employee. A successful candidate needs to be able to work independently, take initiative, manage tasks simultaneously, and possess strong communication, interpersonal, and time-management skills.
Minimum Qualifications: This position requires a High School Diploma, or equivalent.
Preferred Qualifications: Excellent customer service skills; Ability to create marketing materials and use social media platforms: Strong written communication skills; Proficiency with Microsoft Office applications (Word, Excel, etc.); Familiarity with Workday; Experience in an office setting
Application Deadline: Review of applications will begin May 2, 2025 and continue until the position is filled.
Salary: $15.03 per hour plus benefits package.
Start date: As soon as possible, but is negotiable.
Benefits: To review our competitive benefit package, please visit
FHSU Benefits.
Responsibilities:
General Office & Administration
- Communicates with students, faculty, staff and administrators on a daily basis. The Senior Administrative Assistant is the primary contact person for students, faculty, and staff who come into the office, email, message on Microsoft Teams, or call the office for information.
- Hires and supervises student employee; sets work schedule and establishes work assignments for the student employee
- Orders and purchases supplies and equipment as necessary; Maintains inventory of supplies and equipment.
- Coordinates the maintenance of office equipment.
Financial Records and Data Management
- Perform bookkeeping tasks, such as tracking expenditures for the department’s state and Foundation accounts.
- Reconciles all department accounts between Workday and the accounting process every month to provide monthly department account activity and balance reports.
- Submit invoices for payment and reconcile credit card charges.
- Process travel reimbursement for the chair and faculty within the department.
- Maintain an organized system of data and records to be shared with the department chair and other stakeholders.
Scheduling and Event Planning
- Assist the department chair in determining class schedules for faculty and ensure schedules are prepared and submitted on time.
- Assist with planning meetings and events for the department.
- Assist with itineraries for campus interviews and reimbursements for candidates
Technology and Social Media Management
- Develop proficiency in Workday, the university’s online platform for managing student records, to process financial transactions, process travel reimbursements, and perform HR tasks.
- Oversee the department’s social media accounts and maintain the department’s webpages to ensure accurate information is provided to the public.
- Assist with creating brochures and other items to promote the department and programs. Much of this is done using Canva.
Application Process: To apply for this position, please visit
FHSU Careers. Only electronic applications submitted through the webpage will be accepted.
Required Application Documents: Applicants must submit a cover letter, resume, and names and contact information for three professional references.
Applicant documents should be submitted in one PDF.
If you have questions regarding the position, please contact:
Name: Stacey Smith
Phone: 785-628-4696
About the Department:
The Department of Applied Business Studies (ABS) is one of four departments in the Robbins College of Business and Entrepreneurship at FHSU and offers outstanding undergraduate and graduate instruction. Currently, the degrees and majors offered by the department are a BBA in Marketing, a BS in Business Education, and a BS/BBA in Tourism and Hospitality Management. All of these degrees are offered through online and face-to-face instruction. The department is involved in international partnerships. Additionally, the department contributes to teaching Marketing courses in the college’s MBA program.
About the College:
The college consists of four departments: Applied Business Studies; Economics, Finance, and Accounting; Informatics; and Management and consists of more than 50 full-time faculty supported by key staff. In addition to a wide range of undergraduate programs, it has a Master of Business Administration program and offers Master of Professional Studies degrees in Human Resource Management and varying areas of Informatics as well as graduate work in the area of Corporate Communications and Business Education. The RCOBE is housed in the historic, but recently remodeled McCartney Hall and Hammond Hall. In addition to on-campus offerings, the college offers several undergraduate and graduate degrees on-line. It also participates in joint degrees with two partner universities in China as well as other international partnerships. Website:
http://www.fhsu.edu/rcobe/
Community of Hays
FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.
Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or
www.kpers.org for further information on how this might affect you.
