The Administrative Specialist provides comprehensive administrative support to the dean, advisors, and administrative assistants of the Werth College of Science, Technology, and Mathematics. Duties include office management, administration of college-related communications, record management, acting as a liaison, and assisting with public relations and special projects. A successful candidate will be self-motivated, work independently, anticipate needs proactively, and have excellent organizational and interpersonal skills. A high level of professionalism and discretion in handling sensitive information is essential.
FHSU and Werth College are committed to building an inclusive environment for our students and state.
MINIMUM QUALIFICATIONS: High School diploma, or equivalent, and three years of experience in an office or administrative support position.
PREFERRED QUALIFICATIONS: Bachelor’s degree with at least three years of relevant experience; experience overseeing multiple budgets, reconciling accounts, and processing financial transactions; proficiency with computers and Microsoft Office Suite programs (Excel, Outlook, Word, PowerPoint).
APPLICATION DEADLINE: Priority deadline is January 29. Screening of applications will begin after the priority deadline and continue until the position is filled.
SALARY: $15.54 per hour plus benefits
BENEFITS: To view FHSU's competitive benefits package visit
FHSU Benefits.
RESPONSIBILITIES:
Communication and Coordination
- Coordinate communication between the Dean's Office and the academic departments within the college.
- Plan, coordinate, and arrange meetings with multiple agencies or individuals.
- Provide support and guidance to department chairs and administrative assistants.
Technology and Social Media Management
- Oversee Werth College’s social media pages and maintain the college’s webpage to ensure accurate information.
- Develop proficiency in Workday, the college’s online platform for managing accounts, processing financial transactions, coordinating travel arrangements, and overseeing employee management tasks.
Records and Data Management
- Maintain an organized system of data and records to be shared with the dean and other stakeholders.
- Collect and analyze data to support informed decision-making at the college level.
Office Operations
- Oversee the procurement, stock, and maintenance of office supplies and equipment.
- Process and coordinate travel for the dean and other personnel within Werth College.
Financial
- Perform bookkeeping tasks, such as preparing vouchers, billing, recording transactions, and resolving discrepancies.
- Monitor and manage budgets, including processing purchases and reconciling accounts.
Human Resource Support
- Participate in interviewing, selecting, and coordinating new employees.
- Prepare personnel documentation and maintain accurate employee records.
Projects and Events Management
- Plan and coordinate special projects and events, including securing venues, inviting participants, and arranging necessary materials.
- Ensure events follow institutional rules and regulations.
Confidential Correspondence
- Compose and prepare correspondence of a sensitive, confidential nature.
- Maintain the security and integrity of sensitive documents and information.
Policy and Compliance
- Develop a thorough understanding of FHSU and state purchasing, travel, and administrative procedures policies.
- Daily be able to practice time management and the ability to prioritize tasks.
- Demonstrate professionalism, discretion, and reliability.
APPLICATION PROCESS: To apply for this position, please visit
FHSU Careers.
Only electronic applications submitted through the webpage will be accepted.
REQUIRED APPLICATION DOCUMENTS: Applicants must submit a cover letter, resume, and names and contact information for three professional references.
Applicant documents should be submitted in one PDF.
If you have questions regarding the position, please contact:
Name: Grady Dixon
Email: pgdixon@fhsu.edu
Phone: 785-628-4536
ABOUT THE COLLEGE:
The Werth College of Science, Technology, and Mathematics was formed in 2015 by aggregating the departments of Agriculture, Applied Technology, Biology, Chemistry, Computer Science, Geosciences, Mathematics, and Physics, as well as the Sternberg Museum of Natural History and the Kansas Wetlands Education Center. The academic units consist of approximately 75 full-time faculty, 1200 undergraduate majors, and 50 graduate students. Undergraduate students participate in technical, classroom, field, and lab experiences that many universities would reserve for graduate students. The wide range of academic programs are innovative, and college faculty embrace a one-on-one teaching and mentoring philosophy, while providing robust scholarship opportunities for our students.
Community of Hays
FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.
Notice of Non-discrimination: Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or
www.kpers.org for further information on how this might affect you.
