The administrative specialist performs various customer service, clerical and administrative duties according to established policies and procedures. This position is the first point of contact for the Communication Sciences and Disorders Department and the Herndon Speech-Language-Hearing Clinic. The candidate should possess the ability to work in a fast paced, high activity area while maintaining a flexible and positive student and client-centered environment. A successful candidate will have the ability to work proficiently in a team environment, work independently, and be well-organized with attention to detail while overseeing the daily operations of the department and clinic.
Minimum Qualifications: High School diploma or GED equivalency and two years of office experience or two years of post-secondary education.
Preferred Qualifications:
- Associate degree or higher
- More than two years of office experience
- Outstanding customer service skills
- Strong written communication skills
- Strong oral communication skills
- Experience in supervision, especially in working with student employees
- Experience with maintaining and reconciling budgets
- Demonstrated ability to use and be proficient with Microsoft Office suite (Outlook, Word, Excel, Access, PowerPoint)
Appointment Date: Start date will be determined after acceptance of an offer and background check clearance.
Priority Application Date: Review of applications will begin immediately and continue until the position is filled.
Salary: $15.54 per hour plus benefits
Benefits: To review our competitive benefit package, please visit
FHSU Benefits.
Responsibilities:
- Primary contact person for students, faculty, staff, and clients who come to, email or telephone the department or clinic.
- Manage day to day operations for the Department of Communication Sciences and Disorders.
- Hire, train and supervise student employees.
- Schedule calendar events, building spaces, and office trainings.
- Maintain budgetary accounts according to university policies and procedures. Reconcile the department’s financial transactions and prepare purchase requisitions.
- Prepare travel authorizations and travel payment vouchers.
- Develop brochures and prepare written correspondences.
- Maintain existing website and assist with social media sites.
- Reviews purchase orders, vouchers, bills and forms to approve merchandise and/or reimbursements or to make payment for goods and services.
- Other duties as assigned by the Department Chair.
- Oversee day to day operations for the Herndon Clinic.
- Communicate with clients as needed and oversee clinic schedule and daily patient flow process within the electronic health record (EHR) system.
- Maintain and ensure HIPAA compliance.
- Work alongside the Insurance Specialist, Clinical Coordinator, and student employees.
- Maintains confidentiality in accordance with federal and state laws applicable to educational and healthcare institutions.
Additional Benefits:
- $500.00 sign-on bonus
- Set schedule Monday through Friday
- Earn up to 272 hours of paid leave per year, (176 vacation, 96 sick leave)
- State paid holidays
-New Year’s Day, MLK Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving & Christmas
- Tuition Assistance for you and your family available upon hire
- Positive and collaborative work environment
- Opportunities for community engagement through interactions with clients and families
Application Process
To apply for this position, please visit
FHSU Careers. Only electronic applications submitted through the webpage will be accepted.
Required Application Documents: Submit a cover letter detailing qualifications for the position, resume and the names and contact information of three professional references. Please submit all application documents in one PDF document.
If you have questions regarding the position, please contact:
Name: Jacque Jacobs
Phone: 785.628.5530
About the Department:
The Department of Communication Sciences and Disorders is one of six departments within the College of Health and Behavioral Sciences. The CSD department is active in teaching, research, and service through integrated academic and clinical coursework. The department offers a Bachelor of Science degree and a CAA accredited Master of Science degree in Speech-Language Pathology. The Herndon Speech-Language-Hearing Clinic is housed within the department and serves the Hays area and surrounding communities. For more information about the department and clinic, please visit
www.fhsu.edu/commdis/.
About the College:
The College of Health and Behavioral Sciences is home to challenging and exciting degree programs in the fields of
allied health,
communication sciences and disorders,
health and human performance,
nursing,
psychology and
social work. With 80 full-time faculty serving nearly 2700 undergraduate and graduate students, the departments offer programs that prepare students for careers in some of the fastest-growing occupations in the United States. Outstanding facilities, comprehensive and demanding curricula, and a reputation for innovation and excellence in teaching provide a framework for graduates to excel in their chosen field. In addition to discipline specific coursework, students have numerous opportunities to gain experience and knowledge through research projects, field trips, service-learning activities, teaching apprenticeships, internships, and student exchange. Students develop skills and competencies that prepare them to be practitioners, scientists, health care providers, educators, managers, and policy makers destined for key roles in the health and behavioral sciences.
About Fort Hays State University
Founded in 1902, FHSU is a leading, forward-thinking university of the Midwest, with student enrollment numbers in the range of 4,000 on campus, 7,000 online, and 4,000 in our unique China partnership program. Over 400 faculty and more than 500 professional and staff support and guide degree and certificate programs for the associate’s, bachelor's, and master’s programs, and for the Doctorate of Nursing Practice, representing 31 departments within these academic divisions:
- College of Arts, Humanities and Social Sciences
- W.R. and Yvonne Robbins College of Business and Entrepreneurship
- College of Education
- College of Health and Behavioral Sciences
- Peter Werth College of Science, Technology, and Mathematics
- Graduate School
Fort Hays State University provides exceptional opportunities for students from Kansas, the region, and the world, and the University attracts goal-oriented students who want premier learning experiences both inside and outside the classroom combined with one-to-one attention and support. FHSU students graduate with the knowledge, professional skills, and confidence to have a competitive edge in their chosen careers. Upon graduation, 95% of FHSU students find a job or placement in graduate school.
Community of Hays
FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.
Notice of Non-discrimination: FHSU is committed to providing equal opportunity and access to its educational programs, employment, services, and activities in compliance with federal and state nondiscrimination laws. FHSU prohibits discrimination, harassment, and retaliation on the basis of race, color, national origin, ethnicity, religion, sex (including pregnancy, sexual orientation, and gender identity and expression), age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law in its programs, activities, admissions, or employment.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or
www.kpers.org for further information on how this might affect you.
