Under the supervision of the Director, the Graduate School and Office of Scholarship and Sponsored Projects (OSSP) is looking for an individual to serve as an Academic Program Specialist. This on-campus position will coordinate front office operations, graduate assistantship hiring, and other administrative support tasks related to the department. A successful candidate will have the ability to collaborate and work with a team, multitask and prioritize a variety of duties, work independently with good judgement and be a self-starter.
Responsibilities
- In collaboration with other team members processes graduate applications for admission.
- Maintains security and confidentiality of all graduate student records.
- Working with the Director of the Graduate School maintains the department budget by overseeing processes, accounts, ordering, and purchasing.
- Maintains office supplies and serves as point of contact for service and maintenance requests.
- Manages the HR-related processes for the office, including hiring, payroll, and expense reimbursement.
- Interviews, supervises, and trains multiple student employees.
- Coordinates campus-wide graduate assistantship hiring, contracts, and related processes.
- Provides administrative support for the Graduate Council.
- Helps support and carry out research events, including the Graduate Scholarly Experience (GSE), John Heinrichs Scholarly and Creative Activities Day (SACAD), Kansas Capital Graduate Research Summit, Kansas Undergraduate Research Day at the Capitol, and Undergraduate Research Experience (URE).
- Additional duties, as assigned.
Minimum Qualifications
- High School diploma or GED equivalency.
- Three years of office or administrative experience (Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.)
Preferred Qualifications:
- Bachelor’s degree from an accredited Institution
- Four years or more of office or administrative experience
- Customer service experience
- Excellent written communication skills
- Experience in a University setting
- Attention to detail
- Supervisory experience
Wage: $16.23/hour.
Appointment Date: The start date will be determined after acceptance of an offer and successful completion of a background check.
Application Priority Deadline: July 23, 2024
Required Application Documents: Applicants should submit a cover letter, resume, and names and contact information for three professional references.
Applicant documents should be submitted in one PDF.
If you have questions regarding the position, please contact:
Name: Dr. Keith Bremer
Phone: (785) 628-4321
Community of Hays
FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.
Notice of Non-discrimination: Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or
www.kpers.org for further information on how this might affect you.
