Business Office Assistant - USD 489 Hays

Apply for the position, Business Office Assistant - USD 489 Hays, with USD 489 today or contact Geri French for more information. Posted Feb 3, 2023.

Unified School District No. 489
Hays, Kansas
Business Office Assistant - Rockwell Administration Building
Job Description

Classification:  12 Month Classified Employee, 241 Work Days per year, 248 Paid Days per year

Compensation:  Central Office Clerical - Level 2, $13.76/hour with full benefits.

Reports to:    Accounting Coordinator

Job Summary: The Business Office Assistant will provide office and clerical support to assist with the efficient operations of the school district..
Qualifications / Requirements:
  • Must have a high school diploma or equivalency.
  • Three years related experience.
  • Accounting Skills, 10-key by touch and good keyboard skills
  • Proficient with Microsoft Office
  • Maintain confidentiality, integrity, and honesty in all aspects of job performance.
  • Must have the ability to communicate and work effectively and cooperatively with members of the school district and community.
Essential Job Functions:
  • Route invoices from AP inbox to correct building / department
  • Process utility bills & record usage
  • Reconcile Rockwell credit cards.
  • Enter purchase orders, as needed, to assist other departments.
  • Make payments from petty cash fund when necessary.
  • Keep petty cash spreadsheet for Rockwell.
  • Manage elementary activity funds.
    • Approve purchase orders.
    • Invoicing
    • Check runs.
    • Code & receipt revenue
    • Bank deposits
    • Reconcile accounts monthly.
  • Assist vendors who have questions about purchase orders, invoices, or statements
  • Enter new vendors.
  • Get necessary reports and information ready for auditors, answer questions for clarification.
  • Prepare inter-school mail for delivery.
  • Distribute postal mail and inter-school mail to staff
Marginal Job Functions:
  • Provide friendly assistance to walk-in traffic in the main office when needed
  • Assist with answering phones - representing USD 489 in a polite and friendly manner
  • Tidy break room daily - order break room supplies as needed
  • Keep supply room stocked - order when needed
Special Physical Requirements:
  • Must be able to sit at a workstation most of an eight-hour day
  • Must have manual dexterity required for consistent and accurate computer input
  • Must be able to lift a minimum of 20 pounds and climb flights of stairs
  • Must be capable of dealing with noise and constant interruptions
Position Contact:
Renae Booth

Apply Online At: 
Business Office Assistant - USD 489 Hays
Full Time
Geri French
Feb 3, 2023
Mar 20, 2023
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