The Senior Administrative Assistant performs various administrative duties according to established procedures and policies. This full-time on-campus position will provide half-time support to two campus units: Teaching Innovation and Learning Technologies (TILT) and Professional and Continuing Education (PCE), reporting to the Assistant Provost of TILT and the Director of PCE. This position also interacts professionally with students, faculty, staff, a myriad of campus offices and external clients/partners. The Senior Administrative Assistant works collaboratively with department staff to manage office duties. A successful candidate will have the ability to work independently, while providing effective verbal and written communication and strong organizational skills.
Minimum Qualifications:
- High school diploma or GED equivalency
- Three year of experience in an office or administrative setting
- Supervisory or managerial experience
Preferred Qualifications:
- Associate’s degree or higher in related field
- Four or more years of office management experience
- Budget management experience (i.e., revenue and expense reporting, invoicing, etc.)
- Proficiency in Microsoft 365 as evidenced by application materials
- Attention to detail
- Experience at an institution of higher education
- Strong written communication skills
- Experience working with website, blog and social media sites.
- Experience working in multiple technology tools like Teams, Smartsheet, Adobe Acrobat
Appointment Date: September 2024
Application Deadline: Screening of complete applications will begin August 16, 2024 and will continue until the position is filled.
Salary: $15.03 per hour
Perks:
- KBOR 403B retirement plan - 5.5% Employee contribution and 8.5% Employer contribution
- Insurance includes medical, dental, vision and prescription – day one coverage
- Accrues vacation and sick leave per pay period (every two weeks)
- State paid holidays
- New Year’s Day, MLK Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving & Christmas
- Tuition Assistance - day one eligibility for the employee, their spouse and dependents
- Employees are eligible for up to 6 credit hours per semester.
Responsibilities:
- Administer Workday processes for staff and student employees.
- Manage human resource-related processes including hiring, payroll, and expense reimbursement.
- Manage KACE platform, including tracking progress on existing course developments, adding new courses as needed, and managing KACE New Adjunct Orientation Process.
- Assist in the planning, coordination, and scheduling of meetings for the assistant provosts/Director and oversees the scheduling of the department conference/training rooms. Take meeting minutes and manage follow up reminders/schedules related to meeting action items.
- Organize and maintain digital and paper files and records, while maintaining the security and confidentiality of all documents.
- Coordinate and arrange travel and travel reimbursement for TILT or PCE staff using Workday.
- Maintain the departments’ budget by overseeing processes, accounts, ordering, and purchasing.
- Generate invoices and process client payments for programming using the PCE Modern Campus portal and Workday.
- Maintain inventory and order office supplies and serve as point of contact for service and maintenance requests.
- Assist with logistics of reserving rooms and managing catering for all TILT and PCE events.
- Other duties as assigned by the Assistant Provost or Director of PCE.
Location: FHSU Campus
Required Application Documents: Applicants should submit a cover letter, resume, and contact information for three professional references in one single PDF.
If you have questions regarding the position, please contact Andrew Feldstein.
Name: Andrew Feldstein
Phone: (785) 628-4788
Community of Hays
FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.
Notice of Non-discrimination: Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or
www.kpers.org for further information on how this might affect you.
