The Senior Administrative Assistant serves as the operational and administrative cornerstone of the Department of Agriculture. This position provides advanced administrative, budgetary, and communications support to faculty, staff, students, and external stakeholders. The successful candidate will demonstrate strong organizational skills, independent judgment, attention to detail, and the ability to manage multiple priorities in a dynamic academic environment.
This role oversees daily office operations, supports departmental financial processes, supervises student employees, assists with recruitment and outreach initiatives, and serves as the primary point of contact for the department.
Priority Deadline: March 4, 2026. Review of applications will begin immediately following the priority deadline and continue until the position is filled.
Wage: $15.03 per hour, plus benefits
Benefits: To review our competitive benefit package, please visit
FHSU Benefits.
Minimum Requirements: High-school diploma or GED equivalency.
Preferred Qualifications:
- Bachelor’s degree
- Experience working in a higher education environment
- Demonstrated ability to organize and manage budgets, financial records, and departmental accounts
- Experience with enterprise systems (e.g., Workday or similar ERP systems)
- Evidence of effective supervision and/or mentoring of student employees
- Experience managing social media platforms and updating webpages
- Proficiency with Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
- Strong written and verbal communication skills
Key Responsibilities
Office & Operations Management
- Oversee daily office operations, including walk-in, phone, and email communications
- Serve as primary point of contact for the department
- Maintain organized digital and physical record systems
- Ensure compliance with university and state policies and procedures
Budget & Financial Coordination
- Maintain and monitor departmental budget spreadsheets and accounts
- Reconcile monthly financial reports
- Assist with budget tracking, reporting, and documentation
- Process travel requests, purchasing transactions, and reimbursement documentation
Student & Personnel Support
- Supervise, schedule, and provide ongoing training for student employees
- Assist faculty with administrative needs related to teaching, advising, and programming
- Support student organizations and the rodeo team with travel coordination, scheduling, and event logistics
Recruitment & Outreach
- Schedule department visits for prospective students and families
- Assist with recruitment events and program promotion
- Support departmental communications, including website updates and social media management
Additional Duties
- Support departmental events, meetings, and special initiatives
- Perform additional office management functions as assigned by the Department Chair
Core Competencies
- Exceptional organizational and time-management skills
- Ability to work independently and manage multiple deadlines
- Professional communication and customer-service orientation
- Ability to maintain confidentiality and handle sensitive information
- Attention to detail and strong problem-solving skills
- Adaptability in a fast-paced academic environment
Required Application Materials
Applicants must submit the following in a single PDF:
- Cover letter
- Resume
- Names and contact information for three professional references
Application Process
To apply for this position, please visit
FHSU Careers. Only electronic applications submitted through the webpage will be accepted.
Contact Information
For questions regarding this position, please contact:
Community of Hays
FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.
Notice of Non-discrimination: FHSU is committed to providing equal opportunity and access to its educational programs, employment, services, and activities in compliance with federal and state nondiscrimination laws. FHSU prohibits discrimination, harassment, and retaliation on the basis of race, color, national origin, ethnicity, religion, sex (including pregnancy, sexual orientation, and gender identity and expression), age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law in its programs, activities, admissions, or employment.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or
www.kpers.org for further information on how this might affect you.
