The Senior Administrative Assistant provides administrative and general office support for the Department Chair, faculty, and the Director of the Center for Entrepreneurship within the Robbins College of Business and Entrepreneurship. Responsibilities encompass office management, communications, records management, bookkeeping, marketing and social media, and operational support for the Center for Entrepreneurship. A successful candidate will be able to work independently, anticipate needs proactively, and demonstrate excellent organizational and interpersonal skills. This position also supervises student employees and reports to the Department Chair.
Minimum Qualifications:
- High school diploma or equivalent.
Preferred Qualifications:
- Associate’s degree or higher, and three years of experience in an office or administrative setting.
- Strong written communication skills and proficiency with Microsoft Office, especially Word and Excel.
- Ability to create marketing materials and utilize social media platforms.
- Familiarity with the Workday student information system.
Responsibilities:
Financial Records and Data Management
- Perform bookkeeping tasks, including tracking expenditures for the department’s state and Foundation accounts.
- Submit invoices for payment and reconcile credit card charges.
- Process travel reimbursements for the Chair, faculty, and Center for Entrepreneurship Director.
- Maintain an organized system of data and records to be shared with the Department Chair and other stakeholders.
- Oversee the acquisition and maintenance of office supplies and equipment.
- Assist with budget monitoring and reporting requirements for the Center for Entrepreneurship.
Communication, Scheduling, and Event Planning
- Coordinate communication between the department office, the Center for Entrepreneurship, and other university offices.
- Assist the Department Chair in preparing and submitting faculty class schedules.
- Plan and coordinate meetings, workshops, and events for both the department and the Center for Entrepreneurship, including pitch competitions and other entrepreneurship programming.
- Assist with itineraries for campus interviews and process reimbursements for candidates applying for positions within the department.
- Support logistics for community and regional partnership events hosted by the Center for Entrepreneurship.
Marketing, Communications, and Outreach
- Oversee the department’s and Center for Entrepreneurship’s social media accounts and maintain associated webpages to ensure accurate, current information.
- Assist in coordinating marketing and communication strategies that increase the visibility and impact of both the department and the Center for Entrepreneurship.
- Help develop and distribute promotional materials for entrepreneurship events, workshops, and programs serving students, faculty, and regional stakeholders.
Technology and Systems Management
- Develop and maintain proficiency in Workday to process financial transactions, travel reimbursements, and HR-related tasks for both the department and the Center for Entrepreneurship.
- Support the onboarding and administrative coordination of student employees supervised through the Center for Entrepreneurship.
Compensation and Benefits
Salary: $15.03 per hour plus benefit package.
To view FHSU’s competitive benefits package, visit FHSU Benefits (fhsu.edu/humanresourceoffice/Prospective-Employees/).
Application Timeline
Priority Deadline: Screening of applications will begin on March 23, 2026, and continue until the position is filled.
Preferred Start Date: April 27, 2026; a later start date may be negotiated.
How to Apply:
Submit a current resume electronically through FHSU Careers (fhsu.wd503.myworkdayjobs.com). Only electronic applications submitted through the careers portal will be accepted.
If you have questions regarding the position, please contact:
Chuck McAllister
785-628-4201
About the Department:
The Department of Management is one of four departments in the Robbins College of Business and Entrepreneurship at FHSU. The department offers outstanding undergraduate and graduate instruction in strategic management, production & operations management, human resources, and entrepreneurship, with corresponding B.B.A concentrations, minors, and certificate programs. Website: http://www.fhsu.edu/management
About the College:
The Robbins College of Business and Entrepreneurship comprises four departments—Applied Business Studies; Economics, Finance, and Accounting; Informatics; and Management—supported by more than 50 full-time faculty and staff. The college offers a wide range of undergraduate and graduate programs, including an M.B.A. and Master of Professional Studies degrees, delivered on-campus, online, and through international partnerships. The college is housed in the historic McCartney Hall and Hammond Hall. Website: http://www.fhsu.edu/rcobe
Community of Hays:
FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.
Notice of Non-discrimination: FHSU is committed to providing equal opportunity and access to its educational programs, employment, services, and activities in compliance with federal and state nondiscrimination laws. FHSU prohibits discrimination, harassment, and retaliation on the basis of race, color, national origin, ethnicity, religion, sex (including pregnancy, sexual orientation, and gender identity and expression), age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law in its programs, activities, admissions, or employment.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or
www.kpers.org for further information on how this might affect you.
