The Senior Administrative Assistant provides administrative and general office support duties for the department chair and faculty in the Department of Economics, Finance, and Accounting. Duties include office management, administration of department-related communications, records management, bookkeeping, and marketing/social media. A successful candidate will be able to work independently, anticipate needs proactively, and have excellent organizational and interpersonal skills. This position also supervises student employees.
MINIMUM QUALIFICATIONS: High School diploma, or equivalent.
PREFERRED QUALIFICATIONS: Associate’s degree or higher, and three years of experience in an office or administrative setting. Strong written communication skills, proficiency with Microsoft Office (especially Word and Excel), ability to create marketing materials and utilize social media platforms, and familiarity with the Workday student system. Supervisory or managerial experience preferred.
APPLICATION DEADLINE: Screening of applications will begin on April 10, 2025 and continue until the position is filled.
SALARY: $15.03 per hour plus benefit package
APPOINTMENT DATE: Preferred start date of May 27, 2025, but a later start date can be negotiated.
BENEFITS: To view FHSU's competitive benefits package visit
FHSU Benefits.
RESPONSIBILITIES:
Financial Records and Data Management
- Perform bookkeeping tasks, such as tracking expenditures for the department’s state and Foundation accounts.
- Submit invoices for payment and reconcile credit card charges.
- Process travel reimbursement for the chair and faculty within the department.
- Maintain an organized system of data and records to be shared with the department chair and other stakeholders.
- Oversee the acquisition and maintenance of office supplies and equipment.
Communication, Scheduling, and Event Planning
- Coordinate communication between the department office and other offices at the university.
- Assist the department chair in determining class schedules for faculty and make sure schedules are prepared and submitted on time.
- Plan meetings and events for the department.
- Assist the Robbins Banking Institute coordinator and the Kansas Bankers Association with activities involving the Robbins Banking Institute.
- Assist with itineraries for campus interviews and reimbursements for candidates applying for positions within the department
Technology and Social Media Management
- Develop proficiency in Workday, the university’s online platform for managing student records, to process financial transactions, process travel reimbursements, and perform HR tasks.
- Oversee the department’s social media accounts and maintain the department’s webpages to ensure accurate information.
APPLICATION PROCESS: To apply for this position, please visit
FHSU Careers.
Only electronic applications submitted through the webpage will be accepted.
REQUIRED APPLICATION DOCUMENTS: Applicants must submit a cover letter and resume, along with names and contact information for three professional references.
Application documents should be submitted in one PDF file.
If you have questions regarding the position, please contact:
Name: Dosse Toulaboe
Phone: 785-628-5805 or 785-628-5868
About the Department
The Department of Economics, Finance, and Accounting is one of four departments in the Robbins College of Business and Entrepreneurship at FHSU and offers outstanding undergraduate and graduate instruction in the accounting, economics, and finance disciplines. Currently, the degree and majors offered by the department are a B.B.A. in Accounting; a B.B.A. in Accounting with a concentration in public accounting, a B.B.A. in Finance, a B.B.A. in Finance with concentrations in banking, economics, and financial planning; and a B.B.A. in International Business and Economics. Minor programs in accounting, economics, finance, banking, and international business and economics, and certificate programs in accounting, banking, economics, finance, and insurance are also offered. Website:
http://www.fhsu.edu/efa/
About the College
The college consists of four departments: Applied Business Studies; Economics, Finance, and Accounting; Informatics; and Management and consists of more than 50 full-time faculty supported by key staff. In addition to a wide range of undergraduate programs, it has a Master of Business Administration program and offers Master of Professional Studies degrees in Human Resource Management and varying areas of Informatics as well as graduate work in the area of Corporate Communications and Business Education. The RCOBE is housed in the historic, but recently remodeled McCartney Hall and Hammond Hall. In addition to on-campus offerings, the college offers several undergraduate and graduate degrees on-line. It also participates in joint degrees with two partner universities in China as well as other international partnerships. Website:
http://www.fhsu.edu/rcobe/
Community of Hays
FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.
Notice of Non-discrimination: Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or
www.kpers.org for further information on how this might affect you.
